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Terms & Conditions

1. Booking and Payment Terms

Reservation Confirmation: Your wedding date will be secured upon receipt of a confirmation email and a non-refundable advance payment of 30% of the total fee.

Additional Charges: The quoted price does not include charges for any third-party services unless specified.

Travel Expenses: For events held outside the Delhi NCR region, all travel-related costs—including transportation and accommodation—must be borne by the client. Unfold Event will not assume responsibility for these expenses under any circumstances.

Accommodation: The client is required to provide two rooms at the designated event hotel for our senior management team, including coverage of all room service expenses (excluding alcohol and tobacco).

Meals: The client is responsible for arranging meals for our team members and all associated vendors throughout the event.

Here’s a revised and refined version of the full terms, with clearer structure, smoother flow, and professional language while keeping the intent and requirements intact:

2. Schedule of Payment

Initial Payment: A non-refundable advance of 30% of the total fee is required upon hiring Unfold Event to confirm your booking.

Second Payment: 50% of the total fee is due at the midpoint between the hiring date and the event date. This timeline may vary depending on your event schedule.

Final Payment: The remaining 20% must be paid no later than one week before the event date.

Last-Minute Engagements: Any vendor bookings made within 72 hours of the event will incur additional charges.

Service Modifications: Changes to previously agreed-upon services may result in extra charges, subject to mutual agreement.

3. Cancellation and Refund Policy

Non-Refundable Payments: All payments made, including advances and subsequent installments, are strictly non-refundable, regardless of cancellation by the client or Unfold Event.

Client Responsibilities: For outstation events, the client is solely responsible for covering all travel, accommodation, and meal-related expenses for the team. Unfold Event

will not be liable for any such costs.

4. Dispute Resolution

Mediator Appointment: In the event of a disagreement, Unfold Event reserves the right to appoint a mediator to facilitate resolution.

Governing Law and Jurisdiction: All disputes shall be resolved by Indian law, with legal proceedings taking place near the registered office of Unfold Event. Legal action must be directed toward the company and not toward individual founders, Amandeep Singh

5. Promotional Use

Unless explicitly stated otherwise in writing, Unfold Event reserves the right to use photographs and videos from the event for promotional and marketing purposes.

6. Contract Acceptance

Implied Consent: Continued collaboration with Unfold Event without a signed contract will be interpreted as acceptance of these terms and conditions.

Acknowledgment of Terms: By engaging our services, the client acknowledges and agrees to all terms outlined herein, unless any modifications have been confirmed in writing via email.

7. Additional Protections

Third-Party Vendors: Clients are responsible for entering into and managing contracts with third-party vendors. Unfold Event is not liable for any financial obligations, service issues, or disputes involving external vendors

Event Changes or Delays: Any changes to the event date, location, or schedule must be communicated in writing. While we will make every effort to accommodate adjustments, additional charges may apply and availability cannot be guaranteed.

Client Cooperation: Clients must provide accurate and timely information about the event to avoid unnecessary delays or disruptions. Failure to do so may lead to extra charges or changes in service delivery.

Limitation of Liability: Unfold Event is not liable for any indirect, incidental, or consequential damages that may arise from the event or related services.

Signature and Acceptance

Please read these terms carefully. By continuing to work with Unfold Event, you confirm your understanding and acceptance of all terms and conditions. Should you have any questions or need clarification, we’re here to help. We look forward to creating a memorable and seamless celebration for you.

Let me know if you’d like this formatted as a downloadable contract or customized for a specific client.

Hotel and Wedding Venue Terms & Conditions

Here’s a more refined and professionally worded version of the Hotel and Venue Terms & Conditions, keeping your structure intact while enhancing clarity, tone, and legal polish:

Hotel and Wedding Venue Terms & Conditions

Thank you for partnering with Unfold Event. To ensure seamless operations and a mutually respectful professional relationship, we have outlined the following Terms & Conditions. Please review them carefully.

1. Payment Terms

  • Advance Payment: All payments to venues will be made in advance according to the mutually agreed payment schedule.

  • Balance Payment: The remaining balance will be processed within one week after the conclusion of the event.

  • Invoices: Venues are required to provide detailed invoices for all services rendered. These must be submitted within three days post-event.

  • Direct Client Payments: If the venue chooses to accept direct payments from the client, Unfold Event shall not be held responsible for any disputes or issues that may arise from such transactions.

2. Use of Event Data

  • Permission for Promotional Use: Venues must obtain written permission from Unfold Event before using any event-related media (photos, videos, etc.) for marketing or promotional purposes.

  • Confidentiality: Client information must not be shared with any third party without prior written approval from Unfold Event. Any unauthorized disclosure may result in legal action.

3. Communication Protocol

  • Client Contact: Venues must not engage in direct communication with the client without prior notification to Unfold Event. Any unauthorized contact that results in a loss may lead to legal consequences.

  • Operational Updates: Venues are expected to keep Unfold Event informed about all relevant service details and any updates or changes that may occur.

4. Service Quality

  • Professional Conduct: Venues must maintain a high standard of service and professionalism. Any negligence or subpar service may lead to the termination of the partnership.

  • Adherence to Timelines: Timely execution of responsibilities is critical. Any delays must be communicated in advance, and all efforts should be made to prevent disruption.

5. Legal and Compliance

  • Insurance Coverage: Venues must have adequate insurance coverage for their services and present proof upon request.

  • Licensing Requirements: All required licenses and legal permits must be obtained by the venue prior to event execution.

  • Compliance & Safety: Venues must comply with all applicable laws and provide necessary safety equipment (helmets, belts, etc.) and personal identification (such as Aadhaar cards) for their team. Unfold Event will not be responsible for providing these.

6. Liability and Responsibility

  • Accidents and Damages: Venues are fully responsible for any harm or damage caused to clients, laborers, or any individual due to their actions or negligence. Unfold Event will not be liable for such incidents.

  • Property Responsibility: Venues are responsible for their property, including any loss, theft, or damage.

  • Financial Repercussions: Any financial losses incurred by Unfold Event due to venue mismanagement or error must be compensated by the venue.

7. Exclusivity and Non-Compete

  • Client Engagement Post-Event: Venues are not permitted to work directly with Unfold Event

  • clients in the future without prior written consent. Any violation will result in a penalty of ₹5,00,000 and may lead to legal proceedings.

8. Event Changes and Cost Approvals

  • Timing Adjustments: All changes to event schedules must be confirmed in writing. Verbal agreements will not be recognized.

  • Cost Authorization: All charges must be documented and formally approved by Unfold Event. Any undocumented or unapproved costs will not be reimbursed.

9. Dispute Resolution

  • Negotiation First: In case of a dispute, both parties agree to attempt a resolution through direct negotiation.

  • Legal Action: If negotiations are unsuccessful, disputes will be resolved under Indian law, with legal proceedings held near Unfold Event’s registered office.

10. Acceptance of Terms

  • Implied Agreement: By engaging with Unfold Event, the venue (including hotels, farmhouses, resorts, apartments, or any event space) agrees to these terms and conditions, whether or not a signed copy is returned.

11. Termination

  • Contract Breach: Unfold Event reserves the right to terminate this agreement if the venue fails to comply with any of the outlined terms.

  • Notice Period: Either party may terminate the agreement with written notice. All outstanding services and payments must be settled in accordance with the terms above.

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